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Privacy Policy

Last updated: 24 February 2026

1. Introduction

Recruitifier ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website and recruiting platform (the "Services").

By using our Services, you consent to the practices described in this policy. If you do not agree, please do not use our Services. We may update this policy from time to time; the "Last updated" date at the top reflects the latest version.

2. Information we collect

We collect information in the following ways:

2.1 Information you provide

  • Account data: email, password (hashed), name, and profile details when you register.
  • Job seeker data: resume, cover letter, applications, and any information you add to your profile or submit in applications.
  • Employer data: company name, contact details, job postings, candidate notes, and other content you add in the employer dashboard.

2.2 Information from use of our Services

  • IP address, browser type, device information, and general location (e.g. country or region).
  • Log data (e.g. access times, pages viewed, and actions taken within the platform).

2.3 Cookies and similar technologies

We use cookies and similar technologies (e.g. local storage) to keep you signed in, remember preferences, and understand how the Services are used. You can control cookies through your browser settings; disabling some cookies may limit certain features.

3. How we use your information

We use the information we collect to:

  • Provide, operate, and improve the Services (e.g. job search, applications, employer dashboard, analytics).
  • Process job applications and share application data with the employers you apply to.
  • Communicate with you (e.g. account notifications, support, and product updates where permitted).
  • Personalise your experience (e.g. job recommendations, dashboard content).
  • Analyse usage and trends to improve our product and security.
  • Enforce our Terms & Conditions and protect against fraud or abuse.
  • Comply with legal obligations and respond to lawful requests from authorities.

4. Sharing and disclosure

We may share your information in these situations:

  • Employers: When you apply to a job, we share your application and profile data (e.g. resume, cover letter, answers) with that employer.
  • Service providers: We use third parties for hosting, analytics, email, and support. They process data on our instructions and are bound by confidentiality.
  • Legal and safety: We may disclose data when required by law, to enforce our terms, or to protect the rights, safety, or property of Recruitifier, our users, or the public.
  • Business transfer: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

We do not sell your personal information to third parties for their marketing.

5. Data security and retention

5.1 Security

We implement appropriate technical and organisational measures to protect your data, including encryption in transit, access controls, and secure storage. No method of transmission or storage is 100% secure; we encourage you to use a strong password and keep your account details confidential.

5.2 Retention

We retain your information for as long as your account is active or as needed to provide the Services. After account closure or deletion request, we may retain certain data for a limited period for legal, security, or operational purposes. Where required by law (e.g. GDPR), we will delete or anonymise your data in accordance with your rights and our retention policy.

6. Your rights

Depending on your location, you may have rights to access, correct, delete, or port your data, and to object to or restrict certain processing. In particular:

  • EU/EEA/UK (GDPR): You have the right to access, rectify, erase, restrict processing, data portability, and to object. You may also lodge a complaint with a supervisory authority.
  • California (CCPA): You may have the right to know what personal information we collect, to delete it, and to opt out of "sale" (we do not sell personal information as defined there).

To exercise these rights, contact us using the details on our Contact us page (e.g. privacy@recruitifier.com). We will respond within the timeframes required by applicable law.

7. International transfers

Your information may be processed in countries other than your own. We ensure appropriate safeguards (e.g. standard contractual clauses or adequacy decisions) where required by law for such transfers.

8. Children

Our Services are not intended for users under the age of 16 (or higher where required by local law). We do not knowingly collect personal information from children. If you believe we have collected such information, please contact us and we will delete it.

9. Contact

For privacy-related questions or to exercise your rights, please see our Contact us page or email privacy@recruitifier.com.

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